AMS-PAR has experience at all levels of government – city, county, state and federal. Our reviews of vendor accounting practices to verify regulatory and contract compliance on the government’s behalf will determine if the entities you are regulating are protecting the interests they serve.

In addition, AMS-PAR will reduce your costs of operation through recovery of vendor overpayments and resolution of contract misinterpretations. Choosing AMS-PAR to be a part of your team will give you the assurance that the major agreements serving your constituents are operating for their maximum benefit.

Government

Vendor/Supplier Review

Vendors rarely invoice with 100% accuracy. Errors can arise simply from mispostings or from misinterpretation of complex contractual agreements. In today’s business environment where internal staff are challenged to review and process invoices on time, it is critical to have outside expertise available to identify and recover lost profits. A comprehensive AMS-PAR vendor review program will determine the current level of contract compliance of key suppliers without adding additional burden to your staff. We will examine the agreements that are the basis for the commercial relationship, verify that the resulting invoice activity complies with the terms of those agreements and confirm that payments made under the agreements are accurate. AMS-PAR will also assess the vendor’s compliance with the client’s business ethics policy.

Our reports not only provide sufficient detail to facilitate collection, but they also include specific recommendations for improving contracting procedures and contract management processes to ensure that errors do not recur. With your concurrence, we also recover overpayments.

AMS-PAR conducts a wide variety of reviews, including:

Material suppliers
Service suppliers
Construction contractors
Business ethics

Accounts Payable Review

Accounts Payable departments operate in a complex environment with both internal and external factors impacting their performance. AMS-PAR recognizes that each client has distinct needs and varying capabilities to support a post-payment transaction analysis. In spite of these differences, one overriding factor is constant: today’s business demands that all assets perform at their maximum efficiency, and the A/P Department is no exception.

AMS-PAR can provide the client with a comprehensive examination of the A/P function. This detailed look will recover revenues lost to vendor overpayments, mispayments, and contractual misinterpretations. AMS-PAR’s experienced team will also analyze the root causes of these inaccurate payments and give substantive recommendations regarding process and procedural improvements, which can prevent the recurrence of these errors. AMS-PAR will help ensure your payable processes are functioning at peak efficiency.

We will provide written and electronic reporting data to support our analysis. Your report will detail each discrepancy, its root cause, the vendor’s recognition of overpayment, and recommended actions for preventing future discrepancies.

Your AMS-PAR team will review all areas where inaccuracies can occur in their search for discrepancies. These areas include:

Vendor master file
Purchasing
Receiving
Returns
Capital expenditures
Tax and regulatory issues
Contracts
Internal controls

Project Construction Review

In today’s construction environment, it is vital to have processes in place that provide your agency with the assurance that your primary contractor and subcontractors are in compliance with your contracts. These contractor compliance reviews are a valuable component of any risk management and post-procurement process.

Our post-construction review offers the opportunity to detect control weaknesses, close gaps on future contracts, and recover lost profits. In our typical reviews, recoveries are made in areas like improper billing for contractor time, inappropriate mark-up of costs, and rebilling for items that are contractually covered by overhead. AMS-PAR’s professional staff will carefully analyze payment processes, identify payment errors, and provide recommendations for contracting and payment process improvements.

Royalty/Revenue Review

The objective of our royalty/revenue engagements is to evaluate whether distributions made to governmental agencies were properly calculated. The complexities associated with the valuation and allocation of revenues to the agencies require an analysis of information that is not always available to those receiving payment. Often, payments simply reflect minimal information and summarized data. Many times, requests for additional information or support go unanswered.

AMS-PAR’s staff has the requisite skills needed to analyze distributions to see that they comply with lease terms or other agreements. We validate information provided to the royalty holder to ensure the remittance was properly calculated.

Licensing Review

For those governmental authorities that issue licensing agreements, one particularly difficult area to administer is the verification of a licensee’s compliance with the terms of the licensing agreement. Evaluating compliance is a prudent business practice that will examine the licensee’s adherence to their reporting and property protection responsibilities.

AMS-PAR validates the revenue generated from the government’s licensed property and confirms that the payment stream and all other performance by the licensee comply with the agreement. Our engagement findings are presented to the governmental agency in a detailed report that sets out the underpaid licensing revenues, as well as identifying any other areas in which the licensee is not in compliance. The report will recommend improvements in the contract language to strengthen the governmental agency’s position now and in future agreements. At the request of the agency, AMS-PAR will assist in the negotiation of a settlement of these contractual shortfalls.